Sunday, 11 October 2020 09:41

How to set up your own professional email accounts

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In this simple 4 step tutorial I'm going to show you how to set up your own professional email accounts using the cPanel provided by most host providers.

Doing this task yourself means you do not need to pay out for a premium email services or hire someone to do if for you. Thereby saving you money, and giving you the knowledge and freedom to set up more account, as and when you need them.

If you are comfortable filling out an online form, or updating your social media accounts, then you already have all the skills you need to complete this simple task.

So, let's begin...

 

To complete this tutorial you will need to have your own domain name, and a hosting account already set up.

Throughout this tutorial I have referred to 'yourdomain.co.uk'. Replace this with the actual domain you have registered and set up the hosting for.

To begin, you will need the login details (username and password) for your hosting cPanel. This would have been given to you when you set up your hosting account.

Step 1: Login to your cPanel.

Go to yourdomain.co.uk/cpanel and enter your username and password.

 

cpanel

 

Step 2: Scroll down until you find the Email panel and choose Email Accounts.

 

email

 

Step 3: On the top right of the page, click the +CREATE button

 

choose create

 

Step 4: Create the Account:

View notes on this step below the image

 

create

Notes on creating you account

1. Fill in the email name for the account, i.e., info or yourname.

The ‘@yourdomain.co.uk’ part of the email address will be added automatically.

2. Create a password, or have one generated.

You can create your own password or have one automatically created. Creating one yourself will make it easier to remember.

Whichever option you choose, make a note of it either on a file on your computer or write it down with good old fashioned pen and paper.

To help you create great passwords see the article: Easy to Create. Easy to Recall. Super Strong Passwords

3. Set a limit to the amount of space the emails can use on the server.

Remember, the disk space that emails use is included in your site hosting plans allocation. Setting a limit helps prevent you using more space than you have.

When a limit is set, you will be emailed a warning when you are reaching it. At that point you can do some tidying up;

        • Send unwanted messages to the trash
        • Download large file size attachments to your laptop.

Note about STAR: The red star on the image above concerns setting up your phone, tablet or laptop to manage your email accounts. See note below.

4. Click the CREATE button.

That’s it. You’re done!

How to access your email

1. Connect to your laptop or phone

Now that your account is set up, you can connect it to your laptop or phone.

The red star on the image above is next to a pre-checked box, labeled: 'Send a welcome email with instructions to set up a mail client'

This will send an email to the email address you used to set up your hosting account.

If for any reason you don't receive this email, you can also find the instructions on the previous screen, next to the email account you have just set up. Shown below...

 

connect

 

When clinking on CONNECT DEVICE, you will see the incoming pop3 and the outgoing smtp mail addresses. These will likely be the same. Something like: mail.yourdomain.co.uk

pop

You will also find the ‘port’ number for both the incoming and outgoing mail addresses.

In the example shown above; the mail address for both incoming and outgoing mail, are the same, and the port addresses are;

Incoming server POP3: 995

Outgoing server SMTP: 465

All you have to do is go to the area on your device for setting up new email accounts and enter the mail addresses and appropriate port numbers.

Reading your email online

You can also view your emails through your browser by going to; yourdomain.co.uk/webmail

Your username is your full email address, and the password you set when creating the account.

 

webmail2

 

That’s it.

Now, depending on how many email accounts your host provider allows you to set up, you can add more if you need to.

If you have any questions or comments about this procedure, please leave a comment below.

Josette Dehaney

Josette Dehaney is a freelance technology writer with nearly 30 years experience working with non-technical individuals and organisations of all sizes, who want to get the most out of Web technology. As the founder of WorkingTheWeb.co.uk, Jo writes tutorials, long-form blogs, features, white papers and visual content designed for absolute beginners.

https://josettedehaney.co.uk

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